Group Status - Full/Closed/Pending/Other
complete
Benjamin West
We are finding the need for better control of our "small groups". At present a group is either active or archived. We use the Elvanto Groups plugin for WP to display these on the website.
We find there are groups with various status types and tracking this is very cumbersome or impossible:
- Closed (but not to be archived)
- Pending review
- Ending soon
- Full (group still runs, but can't take any more)
- Other (customisable)
We could use end dates to indicate some form of status for a group, but this is not clear and is not displayed in the list of groups.
Request is for a configurable status field (with or without a note). This status can be visible in the list of groups, searchable and accessible via reports.
We can then start to use this internally and externally. For example we can further modify the web plugin to disallow registrations to join the group, or indicate that it is nearly full or starting soon or any kind of useful message. Internal reports would be much better.
Also PLEASE can we have the names of the Leader and Assistant Leader visible in the list of groups? I know this is a request elsewhere from a long time ago.
Stewart Polley
complete
With our August release of our Group Finder, I'll mark this as completed.
https://tithely.canny.io/changelog/introducing-the-group-finder
There will always be room for improvement on the Group Finder, but this should solve most of the needed features here.
Stewart Polley
Hey Benjamin West - Do you feel that we could mark this request as Complete with the recent Group Finder?
I do know there's a lot of things in here, but I feel that this should be able to solve some of the needs with groups being open/closed within it.
K
Kaye Breeuwer
Stewart Polley: Stewart, this works really well if you are using the members section part of the database. We currently aren't and have all of our connect groups listed on our web page. It would be great to be able to have the two integrated.
Stewart Polley
Kaye Breeuwer: That's all good Kaye. We're hoping to get website integration in the near future.
For now I'll mark this as closed I think though, and we can track getting it embedded on a website as a separate request.
Benjamin West
Stewart Polley: No, I wouldn't actually consider this completed because we aren't using the group finder for a couple of reasons. Firstly we don't want to introduce a finder that is different to what we are using on our website. The finder is OK, but not quite mature enough yet. Also the finder is Member Area only, and only our teams and volunteers have Elvanto accounts. The core status/management updates we need for groups don't yet exist:
- Enhanced status controls, customisable where possible
- Multiple meeting dates
- The main group lists to show the leaders/assistant leaders of groups, so we can easily figure out which group is which
Ben Sinclair
open
Stewart Polley
Merged in a post:
Online Group registration for small groups
Z
Zach Hale
For our small groups at our church we would love the option to do online registration from the app or via a link from our small groups page on our website. It would be great if you could create group registration in the categories setup so that it wasn't available for all groups but would be for those in a specific category. This would make the process of input much more efficient and would allow us to be more effective in follow up with those that sign up. It would also allow our group leaders to have real time updates on where their groups are during the registration periods for small groups.
Stewart Polley
Hey Zach Hale - I just made a mistake and merged your other post into the wrong post regarding mobile app attendance taking for groups, so I've just edited this post to have the contents of the online registration.
As it stands I will likely be merging this post as well as I believe there's an existing request, I just have to find it first.
Stewart Polley
Ok, found the closest relevant post about this. It's all being worked on together. The initial release won't have the ability to actually apply, but that will be added on soon after.
Stewart Polley
in progress
Oh hey - I forgot to update this.
We're working on some things that will help with this :)
Benjamin West
To give an idea of the workarounds required here - I implemented a #STATUS tag at the end of each name. So for example #FULL, #TBC (meaning details to be confirmed but still running), #CLOSED
What this has needed on our website, using ElvantoGroups plugin is even more work to search for # in the title of the group and HIDE any of those that fit certain criteria, i.e. #FULL. Group is still running but not accepting requests to join.